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PMBOK defines the project calendar as a resource which, “identifies working days and shifts that are available for scheduled activities. It distinguishes time periods in days or parts of days that are available to complete scheduled activities from time periods that are not available for work. A schedule model may require more than one project calendar to allow for different work periods for some activities to calculate the project schedule. The project calendars may be updated” (Project Management Institute, Inc., 2017). I have found project calendars essential for planning the next week, month or year of a project, and our team has come to rely on MS Teams for this work. Quincy Yarbrough explores the ins and outs of the project calendar at the link below. Read the article and then return and comment on how you’ve most effectively used project calendars in the past…

What Is a Project Calendar? A project management calendar is one of many formats for displaying a project schedule. In this case, the format is one we’re all very familiar with—regardless of our expertise with project management, we’ve all seen a calendar. For this reason, project calendars are an excellent way to share information about the project timeline with everyone on the team.

With that in mind, project planning calendars are a bit more complex than one you use in your everyday life. While their format is familiar, they include a wider array of information.

Why Are Project Management Calendars Important?

There’s a reason we still rely on a traditional calendar. They’re excellent tools for visualizing the passage of time and creating a schedule. Project managers rely on calendar views to illustrate schedules in an easy-to-digest style, often in conjunction with a Gantt chart, to display information as thoroughly as possible. That said, a project planning calendar is an excellent first step to take before mapping out a timeline.

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Project Management Institute, Inc. (2017). A guide to the project management body of knowledge.

Decisions drive performance. When making important decisions, take the time to consider multiple perspectives, facts, opinions, and feelings. “If you rely only on your own knowledge and experience when tasked with deciding, you are missing an opportunity to get to an optimal outcome.  As smart as you may be, you can only gain by getting information, opinions, and experience from multiple sources with meaningful diverse perspectives.”[1]

Important decisions have both short-term and long-term impacts on your ability to meet objectives. The more important the decision, the more you want to combine analysis and intuition to come to the right one.

Edward de Bono’s Six Thinking Hats approach is an example of a technique for looking at a subject from multiple perspectives, considering data and feelings with optimism, caution, and creativity, while managing the process.

Taking multiple perspectives on your own is powerful. Getting input from others increases the power. If you have access to knowledgeable people willing and able to give you the benefit of their intelligence, you augment your own intelligence.  You are still the decision-maker.

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