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I have enjoyed the sport of running for many years, but I am a virtual neophyte when it comes to the analytics of the activity. Several years ago, I invested in a simple, wrist-worn gps device that doubles as a heart-rate monitor, and have been routinely logging my runs via a web-based application. It is only recently, however, that I have taken to analyzing my progress, and it has allowed me to set goals to try and improve my outcomes. As I set about monitoring my PR’s, it occurred to me that I had been contributing to the proliferation of the internet of things, or the connection of a myriad of physical, smart objects to the internet. This particular, personal connection allows for access to remote sensor data. The promise of this type of analytics has lead to a vision of a global infrastructure of networked physical objects with unprecedented connectivity and the gathering of massive amounts of data. The internet of things is ubiquitous, and its implications with regard to healthcare data, of which I have been closely involved with over the past several years, have not escaped me. Consider what types of data the medical community is on the cusp of collecting now: from infant monitors to insulin injection and prescription pill trackers – to what will one day be collected outside of the domain of the hospital on a personal level via the internet of things. This technology represents a highly diverse volume of data driven by a large number of potential participants and a wide range of measured variables. Digitized medical data has become so voluminous that it threatens to become unmanageable. Like my wrist-worn, running gadget, the consequence of a wearable, consumer-level, health data collecting device is the propagation of a large amount of “big data” that is complex, diverse, and timely. Debate concerning big data itself has become dernier cri, and it has been the subject of both sanguineness and condemnation. But, will we ever really be able to do anything with the data, particularly from a healthcare standpoint, and do we really understand how it might change the world?

Understanding begins with a definition. Big data is data that exceeds the storage and processing capacity of conventional database systems. Think in these terms: the total accumulation of data over the past two years—a zettabyte—dwarfs the prior record of human civilization (Shaw, 2014). Because it so unwieldy, new procedures must be found to process it (Dumbill, 2012). An important distinction is that that Big Data not only exists in massive amounts, but that it is highly dynamic: it comes in many different forms (structured, unstructured and semi-structured), its content is constantly changing, it exists in many locations throughout electronic space, and it is stored in perpetuity. It is not intended to answer a single question, but the queries against it are protean. The term “big data” was first coined by NASA researchers Michael Cox and David Ellsworth, who wrote in Application-Controlled Demand Paging for Out-of-Core Visualization for the proceedings of the VIS97 IEEE Visualization ’97 Conference that “data sets are generally quite large, taxing the capacities of main memory, local disk, and even remote disk. We call this the problem of ‘big data’” (Cox & Ellsworth, 1997). Fast-forward to 2008, when researchers Bryant, Katz, and Lazowska estimated that big data’s revolutionary effect would equal that of the advent of search engines and the manner in which technology has transformed how we access information. “Big data computing,” They write, “can and will transform the activities of companies, scientific researchers, medical practitioners, and our nation’s defense and intelligence operations” (Bryant, Katz, & Lazowska, 2008). Considering the size and breadth of the healthcare sector, one realizes that it is an industry that has historically generated large amounts of data. In the last five years alone, it has witnessed an explosion of information from sources as diverse as decision support systems, electronic health records, sensor and monitoring systems, and social media. “Data from the U.S. healthcare system alone reached, in 2011, 150 exabytes,” report Raghupathi, Wullianallur, and Raghupathi, “at this rate of growth, big data for U.S. healthcare will soon reach the zettabyte (1021 gigabytes) scale and, not long after, the yottabyte (1024 gigabytes)” (Raghupathi, Wullianallur, & Raghupathi, 2014). It will also increase costs: Burke reports that 2013 spending on big data was projected to top U.S. $34 billion (Burke, 2013). However, this is offset by the significant benefits that are expected to be realized by healthcare organizations. It is estimated that big data analytics stands to enable more than $300 billion in savings per year in U.S. healthcare, “two thirds of that through reductions of approximately 8% in national healthcare expenditures” (Raghupathi, Wullianallur, & Raghupathi, 2014, p.2). The majority of savings is projected to come in the areas of clinical operations, R&D, public health, decision support, and device/remote monitoring.

The potential savings associated with healthcare data analytics makes it an attractive pursuit. However, in order to realize these benefits, organizations seeking to leverage data provisioning must overcome a number of challenges. An introduction to big data considerations in healthcare can only touch upon some of these demands, but specific solutions must be sought after in order realize the value from data. It is important for organizations to know the history of given data, and, ultimately, how trustworthy it is. Data is useless if its validity and reliability cannot be confirmed, and it is important to understand the background and conditions the information was collected under. Organizations must also be prepared to allocate the necessary resources and expertise to manage big data analytic initiatives. Solutions must be scalable such that they can handle massive growth of data or are interoperable with other systems and can exchange and interpret shared information. Addressing these and other considerations is the point of departure to changing the way healthcare decisions are made and, potentially, redefining the industry.

 

 

Bryant, R., Katz, R. H., & Lazowska, E. D. (2008). Big-Data Computing: Creating Revolutionary Breakthroughs in Commerce, Science and Society.

Burke, Jason. Health Analytics: Gaining the Insights to Transform Health Care. Vol. 69. John Wiley & Sons, 2013.

Cox, M., & Ellsworth, D. (1997, October). Application-controlled demand paging for out-of-core visualization. In Proceedings of the 8th conference on Visualization’97 (pp. 235-ff). IEEE Computer Society Press.

Dumbill, E. (2012). Big data now current perspectives from O’Reilly Media. (2012 ed.). Sebastopol, CA: O’Reilly Media.

Raghupathi, Wullianallur, and Viju Raghupathi. “Big data analytics in healthcare: promise and potential.” Health Information Science and Systems 2.1 (2014): 3.

Shaw, J. (2014, March). Why “Big Data” Is a Big Deal. Understanding big data leads to insights, efficiencies, and saved lives. Retrieved from http://harvardmagazine.com/2014/03/why-big-data-is-a-big-deal

I have personally been involved in providing health care and patient service for eighteen-plus years and have witnessed, along with the rest of the U.S. population, staggering growth and fundamental change with regard to the dollars and resources required to deliver care. Health care accounts for over one-sixth of the U.S. economy and has become its largest sector. The U.S. dedicates an estimated $1 out of every $6 spent on final goods and services to the health sector, and its per-capita health care spending (over $8,000) greatly exceeds that of any other country (Folland & Goodman, 2013). The last six years or so of my career has been devoted to Health IT and, considering the size and scope of health care in the U.S., it comes as no surprise that information management has become such an important facet of this nation’s health care delivery system. The U.S. Government, through its HealthIT.gov website, describes health information technology (health IT) as a means for health care providers to better manage patient care through secure use and sharing of health information (P., A.,2014). Health information is data that has meaning and has been processed or organized in a manner that is useful for decision making. Management of this data involves overseeing patient health information and medical records, administering computer information systems, and coding diagnoses and procedures for health care services provided to patients (Green & Bowie, 2011). The use of health IT has been spurred on by the passage of the Health Information Technology for Economic and Clinical Health (HITECH) Act in 2009, a part of the American Recovery and Reinvestment Act (ARRA). According to Buntin, Burke, Hoaglin, and Blumenthal, “HITECH makes an estimated $14–27 billion in incentive payments available to hospitals and health professionals to adopt certified electronic health records and use them effectively in the course of care” (Buntin, Burke, Hoaglin, & Blumenthal, 2011). The ARRA is an example of fiscal policy, the use of government spending and taxes to manage aggregate demand (Krugman & Wells, 2012). Considering this, it is reasonable to conclude that fiscal policy has, over the last five or so years, had a substantial influence on the economic viability of the health information management industry, specifically.

According to Thomas and Maurice, the six principal variables that influence the quantity demanded of a good or service are the price of the good or service, the incomes of consumers, the prices of related goods and services, the tastes or preference patterns of consumers, the expected price of the product in future periods, and the number of consumers in the market (Thomas & Maurice, 2013). One can question whether the typical economic methods and study apply to health care: are consumers of healthcare rational and do they calculate optimally at the margin? Do consumers question the price of emergency services during a time of need? In terms of consumer choice, there is a perception that patients leave medical decisions up to their providers. However, a considerable amount of decision-making is left up to patients in terms of elective procedures and routine examinations and preventative care, creating opportunities for rational choices to be made. Research by such studies as the RAND Health Insurance Experiment in the 1970’s indicates that people consume more health care as the care becomes less costly in terms of dollars paid out-of-pocket (Folland & Goodman, 2013). The trend toward consumer-driven healthcare has forced consumers to become more cost conscious of what they are spending on both healthcare and health insurance.

Simple economics has contributed to other areas of healthcare, as well. From a health information technology perspective, recent advancements in technology (i.e. semiconductor manufacturing) which have contributed to a decline in the prices of information technology equipment has steadily enhanced the role of IT investment as a source of American economic growth. “Productivity growth in IT-producing industries,” Jorgenson reports, “has gradually risen in importance and a productivity revival is now underway in the rest of the economy” (Jorgenson, 2002). Computers, as well as related digital communication technology, have the power to reduce the costs of coordination, communications, and information processing in the health care industry. “Thus, it is not surprising that the massive reduction in computing and communications costs has engendered a substantial restructuring of the economy. The majority of modern industries are being significantly affected by computerization” (Brynjolfsson & Hitt, 2000, p.24). Adoption and integration of information technology provides potential improvements in health care, but also possibilities of increasing costs.

In my opinion, macroeconomic indicators for both health care and health information technology are similar, however health IT is still a growing sector and there is a level of uncertainty that surrounds the industry. The most relevant indicator for healthcare overall would seem to be the National Health Expenditures Estimates, which represents the amount of health spending in the U.S. monthly and what percentage of GDP the spending represents. As stated earlier, the U.S. devotes by far the largest share of GDP to health care spending. For example, the Bureau of Economic Analysis reported in April, 2014 that expenses for health care rose at a 5.6% annual rate in the fourth quarter of 2013, signaling an upward revision in the government’s estimate of consumer spending overall and accounted for nearly a quarter of the economy’s 2.6% annualized growth in the last three months of 2013 (Davidson, 2014). The Consumer Price Index is another measure of health-related economics which depicts price changes for out-of-pocket expenditures. The CPI for medical care services also includes an indirect measure of price change for health insurance coverage purchased directly by consumers (Seifert, Heffler, & Donham, Winter, 1999). Yet another influential indicator is job openings and labor turnover: a July, 2013 report by Pellegrini, Rodriguez-Monguio, and Qian indicates that the healthcare sector was one of the few sectors of the U.S. economy that created new positions in spite of the recent economic downturn (Pellegrini, Rodriguez-Monguio, & Qian, 2014). More specifically, a 2009, fourth-quarter survey of more than 130 U.S.-based IT organizations conducted by Computer Economics indicated high demand in the healthcare space, particularly for software developers with skills in mobile app development and those with experience in supporting infrastructure virtualization (Monegain, 2012). There are several other lesser-known, industry specific, microeconomic indicators which economists utilize that point toward the condition of the industry. These would include the measure of the contribution of health care to population health, as represented by the elasticity of health with respect to expenditure on health care inputs, or the % change in health / % change in health care expenditures. Others include morbidity rates, capacity utilization, and average cost per patient (Folland & Goodman, 2013).

The health economy merits attention for its sheer size in terms of its large share of GDP and the substantial capital investment it represents. It also maintains a large and growing share of the labor force. It has become clear to me that observing and scrutinizing the well-being of the health care sector allows for perspective on the well-being of the economy as a whole. As such, it’s evident that the new technologies which will grow out of a need to improve health care delivery over the coming years will have a lasting effect on the wealth of this nation. Krugman writes, “as much as possible, you should spend on things of lasting value, things that, like roads and bridges, will make us a richer nation. Upgrade the infrastructure behind the Internet; upgrade the electrical grid; improve information technology in the healthcare sector, a crucial part of any healthcare reform” (Monegain, 2009, January 19).    

Resources:

Buntin, M. B., Burke, M. F., Hoaglin, M. C., & Blumenthal, D. (2011). The benefits of health information technology: a review of the recent literature shows predominantly positive results. Health Affairs, 30(3), 464-471.

Brynjolfsson, E., & Hitt, L. M. (2000). Beyond computation: Information technology, organizational transformation and business performance. The Journal of Economic Perspectives, 23-48.

Brynjolfsson, E. (2011). Wired for innovation: how information technology is reshaping the economy. MIT Press Books, 1.

Davidson, P. (2014, April 1). Health care spending growth hits 10-year high. USA Today. Retrieved April 25, 2014, from http://www.usatoday.com/story/money/business/2014/03/30/health-care-spending/7007987/

Folland, S., & Goodman, A. C. (2013). The economics of health and health care (7th ed.). Upper Saddle River, N.J.: Pearson.

Green, M. A., & Bowie, M. J. (2011). Essentials of health information management: principles and practices. Clifton Park, NY: Delmar Cengage Learning.

Jorgenson, D. W. (2002). Information technology and the US economy. 2002), Economic Policy Issues of the New Economy, 37-80.

Krugman, P., & Wells, R. (2012). Economics. (3rd ed.). Worth Publishers.

Mandl, K. D., & Kohane, I. S. (2009). No small change for the health information economy. New England Journal of Medicine, 360(13), 1278-1281.

Monegain, B. (2009, January 19). Economist calls for healthcare IT as part of reform. Healthcare IT News. Retrieved April 26, 2014, from http://www.healthcareitnews.com/news/economist-calls-healthcare-it-part-reform

Monegain, B. (2012, February 17). IT pros likely to fare better in healthcare. Healthcare IT News. Retrieved April 26, 2014, from http://www.healthcareitnews.com/news/it-pros-likely-fare-better-healthcare

P., A. (2014). ABOUT HealthIT.gov. HealthIT.gov. Retrieved , from http://www.healthit.gov/

Pellegrini, L. C., Rodriguez-Monguio, R., & Qian, J. (2014). The US healthcare workforce and the labor market effect on healthcare spending and health outcomes. International journal of health care finance and economics, 1-15.

Seifert, M., Heffler, S., & Donham, C. (Winter, 1999). Hospital, Employment, and Price Indicators for the Health Care Industry: Second Quarter 1999. HEALTH CARE FINANCING REVIEW, 21, 239-279.

Thomas, C. R., & Maurice, S. C. (2013). Managerial economics: foundations of business analysis and strategy (11th ed.). New York: McGraw-Hill/Irwin.

Why is national competitiveness a necessary prerequisite to our U.S. superior standard of living?

In their definition of the purpose of business and economic activity, Michael Porter and fellow Harvard Magazine editor Jan Rivkin state that “U.S. competitiveness [is] the ability of firms in the U.S. to succeed in the global marketplace while raising the living standards of the average American” (Porter and Rivkin, 2012). Throughout a series of interviews published in Harvard Magazine in 2012, Porter, Rivkin, and their fellow editors at the publication examined national competitiveness, raising questions about the U.S. economy, businesses, and the political system. Their study found evidence that job creation and the wage level in the U.S. began to stagnate around 2000, ahead of the recent recession (Porter and Rivkin, 2012). Corporations began to move production out of the U.S., seeking lower wage rates, better access to skilled labor, and fewer or less expensive regulations. This is of particular concern because we know from Mankiw’s Ten Principles of Economics that our standard of living depends on our ability to produce goods and services, “and that highly productive workers are highly paid, and less productive workers are less highly paid” (Mankiw, 2011, p.388). This is an indication that our ability to compete in a global economy has a direct correlation to the well-being of the U.S. citizen. Krugman states that, “sustained economic growth occurs only when the amount of output produced by the average worker increases steadily” (Krugman, 2009, p.646). However, Porter and Rivkin’s analysis indicates that improvement in the U.S.’s long-run productivity has been hindered by factors such as a complex tax code, a highly regulatory environment, and failures in K-12 education (Porter and Rivkin, 2012). Their concern is whether the U.S. can effectively compete in the areas of physical and human capital and technology.

 
The questions raised by the Harvard study relate to other statistical measures of the Nation’s competitiveness and the performance of the overall economy. Porter and Rivkin indicate that, while the U.S. has experienced GDP growth over the past few decades, it’s been highly concentrated among top earners (Porter and Rivkin, 2012). The implications of this observation are related to the fact that the GDP is one of the most closely watched economic statistics “because it is thought to be the best single measure of a society’s economic well-being” (Mankiw, 2011, p. 492). However, Mankiw goes on to raise an important point in terms of the absoluteness of the GDP: considering the supposed comprehensive nature of Porter and Rivkin’s Harvard study, should we factor in the verity that the GDP doesn’t account for leisure, the value of activity outside the marketplace, and the quality of the environment into the nation’s well-being?

 

 
Krugman, P. (2009). Economics. (2nd ed.). Worth Publishers.

Mankiw, N. G. (2011). Principles of economics. Cengage Learning.

Porter, M., Rivkin, J.W., (2012, September – October). Can america compete? strategies for economic revival Harvard Magazine, Retrieved from http://harvardmagazine.com/2012/09/can-america-compete

An early assignment in my Public Emergency Management class asks us to consider the differences in response outcomes in the cases of Hurricanes Katrina and Rita. My research indicates that the differences with regard to emergency management in the two incidents are stark. But, as Waugh indicates, “both disasters have raised serious questions about the capabilities of the national emergency management system to handle catastrophic disasters” (Waugh, 2006 p.10). There is evidence that the disparity in the way Katrina and Rita were prepared for and responded to was by no means fortuitous. Chua points out that “the data show that the nonchalance towards the disaster’s imminence, grossly inadequate preparations, and the chaotic responses seen in Katrina stood in stark contrast to the colossal scale of precautionary measures and response operations primed for Rita” (Chua, 2007, p. 1526). The author points to a number of lessons which clearly illustrate the divergence in the way both disasters were managed:

  • The prediction of Katrina was underestimated, while the Rita threat was taken seriously and government formalized a comprehensive national response immediately.
  • Resources necessary to handle Katrina were not effectively mobilized, leaving supplies and personnel inadequately pre-positioned. The Rita threat was met by large-scale federal resources.
  • Some 100,000 residents were not evacuated on time in Katrina, but a massive evacuation order was called 2 days before Rita hit.
  • Lines of authority were not clearly drawn in Katrina, resulting in infighting among agencies. Proper demarcation of authority was established from the onset during Rita (Chua, 2007).

Disaster management benefited from the confluence of events surrounding the two hurricanes in 2005, resulting in a superior effort with regard to Rita.  However, Haddow, Bullock and Coppola indicate that the Katrina and Rita disasters emphasize the need for evacuation planning and the shortfalls that often lie in existing plans, including the inability for authorities to conduct a full-scale test that provides them with an idea of how the plan works in a real-life situation. “In the Katrina evacuation,” the Authors relate, “failure to consider how the evacuation would affect people of lower economic standing resulted in thousands refusing to or being unable to leave. In Hurricane Rita, as determined by a University of Texas study, a strong majority of the deaths (90 of the 113) associated with that storm were a result of the poorly planned evacuation itself” (Haddow, Bullock & Coppola, 2008, p.192).

What are the implications for organizational emergency management?  In my case, I had never considered the real possibility of a hurricane hazard in my operational bailiwick, but Hurricane Irene in August, 2011 changed that assessment.  Hurricane Sandy in October, 2012 reinforced the idea that the East Coast of the United States and New England can be particularly vulnerable to this threat.  A major problem for businesses is that there sometimes is only a small probability of a hurricane strike when an evacuation decision must be made. According to Lindell, Prater, and Peacock, when a hurricane is 36 hours from landfall, the National Hurricane Center can issue only a maximum strike probability of 25%, or possibly even lower if the storm has an erratic path (Lindell, Prater, & Peacock, 2007). Because of these figures there is a reluctance among emergency managers to initiate evacuations when the strike probability is this low because they are certain to incur significant costs in an evacuation. It is in the face of this indecision that Lindell, Prater, and Peacock recommend that decision analysis is an appropriate technology for coping with this type of situation and that it should be integrated into any emergency planning.  Adoption of Protective Action Implementation also is an effective path to guard against loss of life and property.

 

Chua, A. Y. (2007). A tale of two hurricanes: Comparing Katrina and Rita through a knowledge management perspective. Journal of the American Society for Information Science and Technology, 58(10), 1518-1528.

Haddow, G. D., Bullock, J. A., & Coppola, D. P. (2008). Introduction to emergency management. Burlington, MA 2003: Elsevier/Butterworth-Heinemann

Lindell, M. K., Prater, C. S., & Peacock, W. G. (2007). Organizational communication and decision making for hurricane emergencies. Natural Hazards Review, 8(3), 50-60.

Waugh, W. L. (2006). The political costs of failure in the Katrina and Rita disasters. The Annals of the American Academy of Political and Social Science, 604(1), 10-25.

 

 

 

 

 

In their book, Social Business by Design: Transformative Social Media Strategies for the Connected Company, authors Dion Hinchcliffe and Peter Kim consider the strategy surrounding social media marketing, stating that, “the objectives of customer acquisition, satisfaction, and retention remain, but relationship management requires fundamental rethinking” (Hinchcliffe, D., & Kim, P. 2012, pg 62). Marketing in the past consisted of analytics such as reach, response rate, and conversation ratio and were defined by a limited number of methods in which products move from the manufacturer to the distributer and then onto the end user.  Marketing in the internet age has made available a larger number of channels to facilitate the movement of product, including hundreds of social networks, communities, and blogs. At the heart of this social marketing strategy is what Thackeray, Neiger & Keller describe as, “the opportunity to create ongoing conversations and dialogue with an audience in the ‘exchange of ideas and opinions’. These conversations are the starting point for creating deeper connections and longer term relationships with audience members (Thackeray, Neiger & Keller, 2012, p.165).

This approach is evident in the research case, “Digital Marketing at Nike: From Communication to Dialogue”, as authors Purkayastha and Rao point out that Nike’s plan is to, “allocate a major share of its advertising spending on some form of service to its customers like workout advice, online communities, and local sports competitions” (Purkayastha & Rao, 2012 p. 9).  Indeed, I am part of Nike’s “Nike+” social community, and I am motivated by the shared experience to work toward improving my physical fitness.  Author Dave Evans, in his book, Social Media Marketing: An Hour a Day, describes a situation that illustrates how the Nike+ technology plays an important part in the company’s understanding the social media marketing feedback loop. “One of the more interesting pieces of user-generated content that I’ve seen,” Evans relates, “is the ‘How To’ on converting any brand of running shoe into a “Nike Plus” compatible shoe. The content — which includes instructions, photos (Flickr), and video (YouTube) — provides the step-by-step process to cut away a section of the inner sole of the shoe and install the Apple transponder that tracks and stores details of your last run for upload when you’re back home” (Evans, D. 2012).  Examples of this are available here http://www.instructables.com/id/Nike%2B-iPod-Nano-Shoe-Mod/ and here http://www.youtube.com/watch?v=4s5x6GiTjg8. Evans contends that most companies would have utilized legal means to stop this type of activity, demanding that the content be removed and these contributors be stopped. However, Nike has remained neutral with regard to the hacked Nike+ running shoe, neither endorsing nor condemning. Evans uses this narrative to demonstrate the value that Nike places on the social media marketing, stating that part of the challenge of today’s internet marketing environment is knowing when to get involved and when to simply stay out of the way.

 

 

Evans, D. (2012). Social media marketing: An hour a day. Sybex.

Hinchcliffe, D., & Kim, P. (2012). Social Business by Design: Transformative Social Media Strategies for the Connected Company. Jossey-Bass.

Purkayastha, D., & Rao, A. (2012). Digital marketing at nike: From communication to dialogue. IBS Center for Management Research.

Thackeray, R., Neiger, B. L., & Keller, H. (2012). Integrating social media and social marketing : A four-step process. Health Promotion Practice, 13(2), 165– 168.

In his book, Operations Management, author William J. Stevenson indicates that modern business organizations have three, basic functional areas: finance, marketing, and operations. A fundamental association exists between these functional areas resulting in significant interfacing and collaboration. This effort involves exchange of information and cooperative decision making (Stevenson, 2011). Indeed, Roy indicates that, “the rationale of having these functional areas work together is the increased likely hood of developing a plan that will work and one that everyone can live with” (Roy, 2005 pg 154). The interaction between functional areas is a necessary dynamic which helps overcome information processing challenges and lends itself to both formal and intuitive strategic decision-making, particularly when variables are capricious, and facts are limited and clearly don’t point the way to go, This is also true because, as , Sadler-Smith, Burke, Claxton and Sparrow indicate, intuitive strategic decision-making varies with job level; senior managers are typically more intuitive than middle or lower-level managers (Hodgkinson, Sadler-Smith, Burke, Claxton & Sparrow, 2009).  For example, an interface between marketing and operations may exist to provide a business with an understanding of its markets from both perspectives. Research by Ruekert and Walker, Jr. support this assertion, and led to the development of their theoretical framework for examining how and why marketing personnel interact with personnel in other functional areas in planning, implementing, and evaluating marketing activities. Their model demonstrates that effective performance of the marketing function requires a variety of transactional flows between functional areas. These flows include resource flows of a primarily financial nature, work flows, and assistance flows. Work flows refer to the parts of a specific function being divided between the marketing department and other functional areas, while assistance flows describe technical and staff services (Ruekert & Walker, Jr., 1987).  The model succeeds particularly in the area of interrelated functional decisions such as where to divide the market into segments, which segments to target, what goods and services to offer each segment, what promotional tools and appeals to employ, and what prices to charge all reflect the marketing strategies.

With respect to the research above, it’s been my experience that the interaction between the different functional areas of an organization is often contentious, but equally vital to the success of decision-making process. Simply put, a marketing department reflects the interests and wishes of clients while also monitoring and analyzing emerging challenges posed by competitors and opportunities and threats related to trends in the external environment. All of these factors, ultimately, help shape the strategic goals of an organization. Operations helps determine the feasibility and the means with which to meet these strategic goals based on the resources available while the financial segment provides a forecast of how much it will coast to reach the goals. In this way, all functional areas play a crucial role in influencing strategies formulated at higher levels in the organization.

Hodgkinson, G. P., Sadler-Smith, E., Burke, L. A., Claxton, G., & Sparrow, P. R. (n.d.). Intuition in organizations: Implications for strategic management. (2009). Long Range Planning, 42, 277-297.

Dr. Roy, R. N. (2005). Modern approach to operations. Daryaganj, New Delhi : New Age International (P) Ltd., Publishers.

Ruekert, R. W., & Walker, Jr., O. C. (n.d.). Marketing’s interaction with other functional units: A conceptual framework and empirical evidence. (1987). Journal of Marketing, 51, 1-19.

Stevenson, W. (2011). Operations management. (11 ed., Vol. 148). New York: McGraw-Hill/Irwin.

In their article, The Hidden Traps in Decision Making, authors John S. Hammond, Ralph L Keeney, and Howard Raiffa introduce six common, yet often disguised, psychological pitfalls that every decision maker faces when contemplating an important choice. These hidden traps include:

•The Anchoring Trap
•The Status-Quo Trap
•The Sunk-Cost Trap
•The Confirming-Evidence Trap
•The Framing Trap
•The Estimating and Forecasting Traps (Hammond, Keeney & Raiffa, 2006)

According to Hammond, Keeney, and Raiffa, decision makers are particularly susceptible to estimating and forecasting traps- those involving uncertainty – because most of us aren’t proficient at judging chances. “We are adept at judging time, distance, weight, and volume,” the Authors explain, “because we’re constantly making judgments about these variables and getting quick feedback about their accuracy. Through daily practice, our minds become finely calibrated. Judging uncertainty, however, is a different matter. Though we often make forecasts about uncertain events, we rarely get clear feedback about our accuracy” (Hammond, Keeney & Raïffa, 2002 p.213). Gilboa offers the example of a roulette wheel which has come up “black” that last five spins. Given a choice, he states that many respondents would now rather bet on “red” as the result of the next spin. There is no logical answer as to why individuals subscribe to this “Gambler’s Fallacy”, though Gilboa tends towards an over-interpretation of the law of large numbers as the rationale. As he explains it, the law states that, “if you observe a long sequence of Independent and identically distributed random variables, their average will, with very high probability, be very close to their (joint) expectation. Thus, if the roulette wheel is indeed fair, then, as the number of spins goes to infinity, the relative frequency of “red” and of “black” will converge to the same number” (Gilboa, 2010 p.74). Simply put, if one observes five “blacks” and no “reds”, the mind rationalizes that red must “catch up”. This expectation is, of course, false, as nature cares little about correcting any perceived bias or deviations from the expected frequency. As Hammond, Keeney, and Raiffa put it, “despite our innate desire to see patterns, random phenomena remain just that random” (Hammond, Keeney & Raïffa, 2002 p.211).

If one considers Professor Zlatev’s discussion of the foundations of strategic decision making and his statement that, “uncertainty limits the ability of a given organization to control the outcomes of its strategic decisions” (Zlatev, 2013), then one must be concerned with Hammond, Keeney, and Raiffa’s contention that individual’s struggle to make decisions when confronted with uncertainty. For instance, consider an organization principally involved in a technology-based service, has been providing the service for many years, and is considered an expert in the field. The organization has evaluated new technology entering the market and, ultimately, fails in implementing a strategy involving this technology because decision-makers underestimate the impact it would have on the industry. The decision not to adopt the new technology is based on several factors, including the reliability and performance of current technology and the fact that the company possesses a high level of comfort with existing methods. These factors influenced leadership to ignore emerging trends, thus assuming consumer’s tastes would reflect their own. In attempting to make strategic decisions about the company’s future, the decision-makers misjudged the distance between where they were as an organization at the time and where they wanted to be. It is clear from the outcome of this failed strategy that, in order to make effective decisions, one must be predictive, not reactive. As Taylor states in his examination of adaptable, analytic systems designed to handle changing circumstances and allow for continuous process improvement, “passing only historical data into a Decision Management System would be like driving with only the rear view mirror—every decision being made would be based on out-of date and backward-looking data” (Taylor, 2011 p.61).

Gilboa, I. (2010). Making better decisions: Decision theory in practice. (1 ed.). Wiley-Blackwell.

Hammond, J. S., Keeney, R. L., & Raïffa, H. (2002). Smart choices, a practical guide to making better life decisions. Broadway.

Hammond, J. S., Keeney, R. L. & Raiffa, H. (2006, January). The hidden traps in decision making. harvard business review, Retrieved from http://hbr.org/2006/01/the-hidden-traps-in-decision-making/ar/1

Taylor, J. (2011). Decision management systems: A practical guide to using business rules and predictive analytics. IBM Press.

Zlatev, V. (2013, March). Lecture 04 – strategic decision making in organizations. Lecture Retrieved from https://onlinecampus.bu.edu/webapps/portal/frameset.jsp?tab_group=courses&url=/webapps/blackboard/execute/displayLearningUnit?course_id=_5747_1&content_id=_843891_1&framesetWrapped=true

I’m currently studying quantitative and qualitative decision making, and discussing Campbell, Whitehead and Finklestein’s Why Good Leaders Make Bad Decisions and the red flag factors that influence poor decisions.  In order to frame the discussion, I’ll point to  An Introduction to Management Science: Quantitative Approaches to Decision Making, in which authors Anderson, Sweeney, Williams, Camm and Kipp Martin define decision making as the steps involved with the problem-solving process. The first step in the process is to identify and define the problem. The process then culminates with the choosing of an alternative, which is the act of making the decision (Anderson, Sweeney, Williams, Camm & Kipp Martin, 2011). In quantitative terms, it appears to be a straight-forward procedure. However, Campbell, Whitehead and Finklestein concede that the decision making process is often-times defective; that, “important decisions made by intelligent, responsible people with the best information and intentions are sometimes hopelessly flawed” (Campbell, Whitehead & Finklestein, 2009 pg. 60). The authors point to three factors in the decision-making process that are “red flags” for failure. These issues either alter leaders’ emotional tags or encourage them to see a false pattern. They include:

  • The presence of inappropriate self-interest: the emotional bias one attaches to information, forcing us to see what we want to see.
  • The presence of distorting attachments: the bonds we develop with people, places, and things and the way these bonds affect the judgments we form about the situation we face.
  • The presence of misleading memories: referring to anamnesis which appears relevant at the time, but eventually lead to the wrong conclusions. (Campbell, Whitehead & Finklestein, 2009)

Of these biases, the Authors consider the presence of distorting, emotional attachments as one of the most powerful. “Personal attachments surround us and can have a major role in any decision,” they write, “sometimes to our extreme detriment “(Finklestein, Whitehead & Campbell, 2009 pg.84). The nature of these attachments can be complex: from intimate to detached, sinister to unthreatening, subtle to ingenuous. They include family and friends, communities and institutions, and objects. We can even become attached to emotional states and conditions, as Hammond, Keeney and Raiffa elucidate when referring to a similar bias in which decision makers exhibit a strong partiality toward alternatives that perpetuate the status quo. “Breaking from the status quo means taking action,” the Authors explain, “and when we take action, we take responsibility, thus opening ourselves to criticism and to regret” (Hammond, Keeney & Raiffa, 2006 p.121). I can think of numerous examples in which I have fallen victim to these somewhat irrational biases and the consequences associated with them. One example that comes to mind is my decision to retain a cleaning company to clean a certain number of our company’s facilities. I had employed the outfit personally in my home, was pleased with their efforts, and was aware that they were looking to branch out into office cleaning. Due to my personal relationship with the company, we endured their growing pains and learning curve for approximately a year before I made the difficult decision to employ a different vendor. So, not only did I make the wrong decision based on an emotional attachment, I chose not to act to deal with the problem in a timely manner. As Hammond, Keeney and Raiffa explain, in a situation in which “sins of commission (doing something) tend to be punished much more severely than sins of omission (doing nothing), the status quo holds a particularly strong attraction” (Hammond, Keeney & Raiffa, 2006 p.122). As a result, it was necessary to handle vendor contracts differently from that point on: I outline expectations as thoroughly as possible at the beginning of the contract, have frequent review periods, and build as many out-clauses into the contract as possible. Campbell and Whitehead’s analysis holds true in this case: “Flawed decisions will only result when the decision process that supports and challenges the key decision maker(s) also fails” (Whitehead & Campbell, 2010 p.8). Its been my experience that service companies that differentiate themselves through expertise in their field often carry this attitude toward the vendors they employ: “they’re the experts; they should know how to do the job”. It’s the same kind of faith organizations hope clients will put in them. I wonder if others that work in service-related fields have experienced similar bias in judgement?

Anderson, D. R., Sweeney, D. J., Williams, T. A., Camm, J. D., & Kipp Martin, R. (2011). An introduction to management science: quantitative approaches to decision making. (13th ed.). New York, NY:

Campbell, A., Whitehead, J., & Finklestein, S. (2009). Why good leaders make bad decisions. Harvard business review, 87(2), 60-6.

Finklestein, S., Whitehead, J., & Campbell, A. (2009). How inappropriate attachments can drive good leaders to make bad decisions. Organizational Dynamics, 38(2), 83–92.

Hammond, J. S., Keeney, R. L. & Raiffa, H. (2006, January). The hidden traps in decision making. harvard business review, Retrieved from http://hbr.org/2006/01/the-hidden-traps-in-decision-making/ar/1

 

Short-term debt, commonly known as current liabilities, are obligations that are expected to require cash payment within one year or within the operating cycle, whichever is shorter (Ross, Westerfield & Jaffe, 2010 p.747). Short-term debt funding can be either matched or unmatched: matched funding indicates the term of the debt matches the term of a project for which the funds are being raised or, in cases of unmatched funding, the duration and maturity of the debt does not coincide with a funding requirement for a specific project. In most cases, firms want funding to match in order to ensure that funds are available for long-term projects and capital. This method precludes the necessity of having to refinance at some period well before project completion; the risk being that lenders might not be willing to provide new loans. There are some circumstances, however, in which the matching principle would be disregarded. Particularly, “in some debt markets, opportunities may arise only occasionally to borrow at an attractive rate or for a particular maturity. These opportunities should be taken when available, because they might not be there when the funds are eventually needed” (Coyle, 2000 p.46). In other instances, small companies often find it unfeasible to adhere to the matching principle because of their well-known difficulties raising long-term capital. This leads us to the discussion of the somewhat unorthodox method of utilizing short-term debt to finance long-term capital. This method may be desirable, especially during periods of economic downturn, because of the readily availability of short-term debt and the fact that it provides an easy way to reduce financing costs. Also, the short-term debt available at variable interest rates determined by the market makes it an attractive option.

There are important questions that arise for firms when using of short-term debt in this manner. Viscione states that, “perfect matching is not essential. The important questions are: How much risk is involved, and when does the risk become excessive? The answers depend on the extent of mismatching, the way financings are structured and managed, and the particular circumstances—like the operating risks—of the business” (Viscione, 1986). The risks that firms face include the fact that interest rates may be higher when the loan is due for renewal or that the lender may choose to terminate the arrangement all-together. Viscione also points out the real possibility of loss of operating autonomy: the lender may not terminate the arrangement, but may use it as leverage to direct the firm in painful or unpleasant directions. “They may even insist on revised terms,” Viscione indicates, “such as more security, personal guarantees, or higher charges. For the unhappy owner of the business, the deterioration of the relationship with the lender, signaled by the change in terms, could not come at a worse time” (Viscione, 1986). Cheng and Milbradt concur, citing a model of a nonbank financial firm they constructed and analyzed that faces rollover externalities because of the use of staggered short-term debt during a period of financial crisis like that which the US faced over the last decade. Under this view, according to the authors, short-term debt creates a liability-side risk, or funding risk, for firms, necessitating a moderate amount of emergency financing —what they term a “bailout”— to be available. The authors’ primary conclusions are, “that debt can be too short-term, covenants that constrain managerial actions should be avoided, and bailouts can improve creditor confidence” (Cheng & Milbradt, 2012 P.1097).

In terms of practical application, one can attempt to apply this methodology to a situation involving an organization’s need to make capital investment during the height of the recent financial crisis. A piece of equipment reached end-of-life status and the OEM’s service contract on the equipment became limited. An organization is faced with the relative obsolescence of the technology in the face of more advanced equipment being utilized. Preparations to purchase new equipment were underway in advance of the end-of-service life situation; however, at its height, lending institutions became conservative and financing was unavailable. One option available was to seek out an equity firms’ backing in an attempt to secure funds. However, the organization realized the vetting process would be long and drawn out, jeopardizing its ability to take advantage of the Original Equipment Manufacturer’s low purchase price on a new piece of equipment. The question becomes whether the organization should have sought out a short term debt solution in order to finance the purchase of the new equipment, thus making it’s competitive advantage in the marketplace appear more attractive in the eyes of equity firms?

 

Cheng, I., & Milbradt, K. (2012). The hazards of debt: Rollover freezes, incentives, and bailouts. Review of Financial Studies, 25(4), 1070-1110.

Coyle, B. (2000). Capital structuring: Corporate finance. Global Professional Publishing.

Ross, S. A., Westerfield, R. W., & Jaffe, J. F. (2010). Corporate finance, 9/e. New York City: McGraw-Hill/Irwin.

Viscione, J. A. (1986, March). How long should you borrow short term?. Harvard Business Review, Retrieved from http://hbr.org/1986/03/how-long-should-you-borrow-short-term/ar/1

 

AtekPC Project Management Office Case Study

Part One. What were the changes in AtekPC’s business environment that caused the company to introduce a PMO? Based on your assigned readings and research do these appear to be appropriate reasons for developing a PMO? Why or why not? Limit your response to one page.

The AtekPC Project Management Office Case Study presents a business entity faced with decreased sales and profitability due to a maturing Personal Computer market. AtekPC, once profitable and an industry leader, found itself behind the curve in areas of new technology such as mobile phones, PDA’s, and web-based applications. Costs were up, resources were becoming limited, and competition among pc manufacturers grew fierce. Harold Kerzner points out in his book, “Using the Project Management Maturity Model: Strategic Planning for Project Management”, that to be to be truly successful, management must have a repeatable process in place: “As economic conditions deteriorate, change occurs more and more quickly in business organizations, but still not fast enough to keep up with the economy. To make matters worse, windows of opportunity are missed because no project management methodology is in place” (Kerzner, 2005). Atek realized it was necessary to begin strategically placing itself for the future.
The environment that AtekPC has found itself in has accelerated the company’s maturity level, therefore making the development of a PMO a viable option. As J. Kent Crawford points out in his book, “The Strategic Project Office”, a PMO should be considered a suitable solution for a struggling company in AtekPC’s environment because, “they allow companies to make the most of slim resources: streamlining the portfolio, accurately forecasting resource availability, and allowing changes in strategic focus necessitated by economic factors to be seamlessly carried out because the project portfolio management processes add nimbleness to the organization” (Crawford, 2011).

References for Part One:
Crawford, J. K. (2011). The strategic project office. CRC Press.
Kerzner, H. (2005). Using the project management maturity model: Strategic planning for project management . (2 ed., p. 11). Hoboken, NJ: John Wiley & Sons.

Part Two. Draft a program charter for AtekPC utilizing your reading assignments, outside research, and the guidelines and model charter linked to this week’s lecture and attached below). Limit your responses to 3 pages, not including end notes, supporting documentation and refererences.

Program Charter Document
AtekPC
________________________________________
Program Sponsors Organization Role Contact Information
Xxxx Xxxxx CEO (xxx) xxx-xxxx
Xxxx Xxxxx Senior Vice President (xxx) xxx-xxxx
Mark Nelson PMO Manager (xxx) xxx-xxxx
John Strider CIO (xxx) xxx-xxxx
Richard Steinberg Dir. Of Application Development (xxx) xxx-xxxx
Steve Gardner Manuf. Systems Manager (xxx) xxx-xxxx
Larry Field Dir. PM Support Group (xxx) xxx-xxxx

Program Charter History
Version Date Author Change Description
x.xx xxxx John Strider Created 3/3/2007
x.xx xxxx Mark Nelson • [revision.1 xx/xx/xxx]
• [revision.2 xx/xx/xxx]
• [revision.3 xx/xx/xxx]

Introduction and Background
AtekPC is a mid-sized U.S. PC manufacturer founded in 1984. 2006 sales equaled $1.9 billion. The company employed 2100 full-time employees and an additional 200 part-time workers. By 2007, AtekPC found itself in the midst of an industry-wide decrease in sales and profitability. PC makers in general were forced to deal with a transition from a growth industry to that of a maturing industry by seeking out new markets for growth opportunities. Due to this environmental change and to remain competitive, it has become necessary for AtekPC to refocus its efforts in areas such as cost control, manufacturing efficiency, resource allocation, and project management methodology. Historically, the latter had been accomplished in an informal manner, with Lead Analysts acting as impromptu project managers. Senior Management realized that a centralized, Project Management Office was necessary to focus efforts in the areas of improvement and enhancement via project management and coordinate the organization’s enterprise-oriented functions.
________________________________________
Program Organization and Governance
The Project Management Office will report directly to the AtekPC CEO. The Senior Vice President will act as Executive Sponsor. Program Sponsors include Larry Field, Richard Steinberg, and Steve Gardner. Mark Nelson will oversee the Program Management Office as the Program Manager.
________________________________________
PROJECT SCOPE
Goals and Objectives
Goals Objectives
The Project Management Office will provide company-wide project management support through consulting, mentoring, and training while promoting portfolio management and PM standards, methods, and tools. 1. Reduce costs and more effectively utilize resources.
2. Work within the AtekPC culture in order to promote Project Management methodology and overcome cultural resistance.

Program Boundaries, Constraints, and Assumptions
There are a number of critical factors to the success of the PMO. The PMO must gain executive support and authority from leadership. It must also gain support across functional lines and end-users. There are a number of Boundaries, Constraints, and Assumptions that will effect the outcome of these factors:
• PMO purpose and responsibilities must be clearly defined
• Inconsistent executive support for the PMO initiative
• Company culture limitation.
• The PMO has a small window of time to prove its value – it cannot provide a quick fix to immediate problems that require long-term solutions.
Project Deliverables
Deliverable
• Obtain input on the program charter from stakeholders and sponsorship
• Present a refined Program Charter
• Strategic Planning Process within first six months
Stakeholder Expectations
Stakeholder Expectations
Leadership/Sponsorship Gain and maintain support for the PMO and resolve discrepancies and conflicts, particularly in the areas of budgeting and resources. PMO initiatives will reduce costs and improve efficiencies.
Project Manager Responsible for setting the standards and policies for the various projects. Plan and execute the work of the project.
Department Heads Provide staff members to the project effort
End User PMO will not be a barrier to “doing real work”
________________________________________
Finance and High Level Budget
According to a 2012 survey conducted by Project Management Solutions, Inc., PMO’s directly contributed to a 15% cost savings per project, or an average of US$411,000 savings per project. Additionally, 25% more projects were delivered under budget where a PMO was involved (The state of, 2012). With these figures in mind, the PMO must set a realistic baseline based on the organizations current state, define goals for improvement, and measure results(Fister Gale, 2011).
Project Risks
Unable to meet goals due to Inadequate Resources
Cultural and political environment not conducive to PMO success
PMO unable to prove its value in short time frame

References for Part Two:
The state of the pmo 2012. In (2012). A PM SOLUTIONS RESEARCH REPORT. Project Management Solutions, Inc.

Fister Gale, S. (2011, August). The pmo: Something of value. PM Network, 25(8), 37.